Digital training matrix for pharmaceutical companies

Keep track of training status at all times

In regulated organisations, it is crucial to be able to track at all times which staff members are qualified for which tasks and which training courses have already been completed or are still pending. A training matrix provides precisely this level of transparency and forms the basis for structured qualifications and training management.

With OSIANTO’s digital training matrix, you can manage training statuses centrally, keep track of compulsory training courses and verify qualifications in a transparent manner at any time.

Training matrix for the GMP-compliant OSIANTO e-learning platform for pharmaceutical companies and pharmaceutical service providers – with performance monitoring, documentation and validation

What is a training matrix?

A training matrix is an overview that presents employees’ qualifications, compulsory training courses and training courses they have completed in a structured manner.

Among other things, it answers the following questions:

  • Which staff members are qualified for a particular role?
  • Which training courses have already been completed?
  • Which compulsory training courses are still outstanding?
  • When do training courses need to be repeated?
  • What qualifications are lacking for certain tasks?

In the pharmaceutical industry in particular, an up-to-date training matrix is a key component of an effective quality management system.

Typical areas of application for a digital training matrix

A digital training matrix helps organisations to organise training requirements in a structured way and to track qualifications transparently at any time.

Typical areas of application include:

  • Health and Safety at Work: Centralised management of compulsory training sessions.
  • Onboarding: A structured approach to integrating new staff.
  • Refresher training: Automatically monitor due dates.
  • Department- and site-specific qualifications: Manage individual requirements in a targeted manner and provide a clear overview of qualification levels.

The digital training matrix in OSIANTO

With OSIANTO, the training matrix is updated automatically and continuously based on your training data.

You will be provided with a centralised overview of:

  • Completed training courses

  • Open compulsory training courses

  • Levels of qualification

  • Training histories

  • Refresher training courses

  • events such as seminars, workshops, etc.

All the information is available in one place and can be analysed at any time.

Why is an Excel training matrix often not enough?

Many companies start out with a training matrix in Excel. However, as the number of staff, departments and training courses increases, this solution quickly reaches its limits.

Typical challenges include:

  • A high level of manual maintenance,
  • lack of automatic reminders,
  • version conflicts,
  • limited transparency,
  • time-consuming preparation for audits, as well as
  • an error-prone update.

OSIANTO significantly reduces this workload and ensures that training information is always available and up to date.

Benefits of our digital training matrix

  • Greater transparency

    Managers can see at a glance what qualifications are in place and where action is needed.

  • Less administrative work

    Automated processes replace many manual tasks and make it easier to manage large-scale training programmes.

  • Support with audits

    The necessary training certificates and qualifications can be provided quickly and transparently.

  • Greater compliance

    Regular compulsory training sessions can be planned, monitored and documented.

Audit preparation using the digital training matrix

With OSIANTO, training certificates, qualification levels, training histories and other audit-related information are centrally available at all times. This enables the necessary documentation to be provided quickly and internal and external audits to be prepared efficiently.

Find out how OSIANTO’s digital training matrix can help you prepare for audits – from the digital management of compulsory training courses to the comprehensive documentation of all training activities.

Audit preparation in pharmaceutical companies

Which organisations is OSIANTO’s digital training matrix suitable for?

OSIANTO’s digital training matrix is suitable for pharmaceutical companies, medical device manufacturers and their regulated service providers and suppliers.

There, it provides support in particular for:

Qualified Person Responsible for Pharmacovigilance (QPPV) / Drug Safety Officer (DSO)

Department of Drug Safety/Pharmacovigilance

Quality Management (QM)

Quality Assurance (QA)

Compliance Officers

GMP Representative

HR and Training Managers

Production Manager

Frequently Asked Questions (FAQ):

Can the training matrix be updated automatically?

Yes – changes to training courses, staff or qualifications are managed centrally and reflected in the training matrix.

Does the training matrix support audits?

Yes – training records and certificates of competence can be provided quickly and help organisations with internal and external audits.

See for yourself!

Discover how OSIANTO can help you organise audit preparation, training management and compliance efficiently.

Request a personalised demo instance now and get to know the platform and all its features. This will allow you to try out training courses, documentation and reports in a realistic environment and see how OSIANTO can best support your processes.

Request demo access